Poster and paper submission instructions

Check important dates

Once you have read the Poster and Paper preparation guidelines below, please submit your contribution for the E-preprints using easychair

1. POSTER PREPARATION GUIDELINES Go to Paper Preparation Guidelines

Please note that Poster authors are asked to submit a copy of their poster, plus either a full paper or an updated version of their extended abstract, for the E-Preprints. For full papers, please also read the Paper Preparation Guidelines (link a paper preparation guidelines)

The required file type for Posters, extended abstracts and Papers is PDF

The deadline for inclusion in the E-Preprints is 15 October 2011


Your Poster will be assigned to one, or possibly both, of two 2-hour Poster Sessions, one closely linked to the set of themes in the A series Workshops, the other linked to those in the B series Workshops. You are asked to be present at your poster for the duration of the Poster Session. These sessions will be introduced by a Session Chair with a brief overview of all the proposed posters.  In addition, each series of Posters will be on display during a two-day period to facilitate the links to Workshop themes.


Careful attention to design pays off in efficient communication of the results of your research.  Please pay particular attention to the following guidelines:

  1. The format is “tall portrait”.  The dimensions of your poster should not exceed 84cm (33 inches) wide by 140cm (55 inches) tall. It will be mounted on a support that is 90cm (35 inches) wide by 2 metres (79 inches) tall and standing directly on the floor.
  2. Avoid putting too much material and text on the poster.
  3. The heading should have letters at least 35mm (1.3 inches) high listing the title of the paper, authors, institution and its location. If necessary, please shorten the heading.
  4. The support of your poster will be numbered and participants will find your poster  according to your submitted abstract and number, as shewn in the final program
  5. Lettering for text and illustrations should be at least 10mm (0.4 inches) high.
  6. Divide your poster into Introduction, Objectives, Methods, Results, Discussion and Conclusions. Each of these sections should be numbered in sequence with numbers 25mm (1 inch) high to guide the reader through the poster.
  7. The introduction should contain 3 to 5 telegraphic sentences outlining essential information necessary to understand the study and why it was done. The objectives of the study, the questions to be asked, or the hypotheses to be tested should be clearly stated in as few words as possible.
  8. Recalling that our Conference focuses on transport survey methods, it is important to highlight methodological findings and innovations in applications rather than the results of research that surveys serve.
  9. Results should be presented as graphs or tables when possible. They should be self explanatory with a clear legend if symbols are used. You may also want to provide a succinct interpretation of the results below each graph or table.
  10. The discussion (if necessary) and conclusions should be succinctly stated using a large typeface. Many viewers read this first, hence it should be easy to understand.
  11. The use of colour is encouraged.   E-Preprints will be in colour.

A useful collection of advice about posters from multiple organisations can be found on the US Transportation Research Board web site. Click here to see.

2. PAPER PREPARATION GUIDELINES Go to Poster Preparation Guidelines

For the E-Preprints, the required file type is PDF
The deadline for inclusion of your paper in the E-Preprints is 15 October 2011


Preprints of conference papers and posters will be provided on electronic media to registered participants at the start of the conference. The simplified guidelines given below are for the preparation of the E-Preprints.

At the time of submission of their E-Preprints, authors who have been invited to present the findings of their paper in a Workshop will be asked whether they wish to submit a post-Conference (review) version of their paper for possible publication in the Conference book. Shortly after the end of the Conference, those wishing to do this will be given guidance on the selection criteria, as well as more detailed instructions about length and format, in accordance with the publisher’s requirements, for use in preparing the review version of their papers (due 15 January 2012).

Authors of Workshop Papers who wish to publish in the book must submit a conference E-Preprint version by 1 October


Owing to the large number of papers presented, and because we want participants to be able to read the papers ahead of the workshops, we suggest that you prepare the Conference E-Preprint version of your paper in the range of 4,000 to 6,000 words plus, if needed, a modest number of tables, figures and/or illustrations.


Please use the following order:

• Title page (Title, Author(s), Affiliations)

• Running head with authors (et al if >2) and abbreviated title (up to 65 characters in length)

• Abstract (maximum 250 words)

• Main text; try to subdivide into sections using headings/subheadings
– headings of sections and subsections must be short, clearly defined and decimal numbered. Tables/figures/illustrations should be inserted into the main text close to where they are discussed.

• Acknowledgements

• Appendix (if needed – keep short)

• References

Figures, Tables and Illustrations

• Ensure that tables/figures/illustrations are complete with necessary superscripts shown, both next to the relevant items and with the corresponding explanations or levels of significance shown as footnotes in the tables and figures.

• If any figure has sub-parts please label as Fig.1a, Fig.1b

• Tables should be numbered consecutively e.g. Table 1, Table 2

• Illustrations should also be submitted in medium resolution (300KB to 600KB). Do not use screen dumps since their resolution is too low.

• The use of colour for the E-Preprints is encouraged


• All references should be supplied as a reference list at the end of the paper

• Reference list: Invert all authors’ names; give surnames and initials; put the year in parentheses after the authors’ names. Please provide the references with all the author names, for example:

Cottle, M.C., Lamb, A.M., Moore, A., Paghif, J., Kopz, K.W., Bart, M., & Aspel, D. (1997). Getting beyond “19 times out of 20”: the full disclosure of survey errors and biases. The International Journal of Survey Management, 9, 18–33.